Voting in an HOA can be complicated. Between differing state laws, varying HOA bylaws, and questions about proxy votes or quorum, it can get confusing fast. To address these issues, communities typically have HOA voting rules to facilitate the process.

HOA Voting Rules: The Basics

HOA voting rules determine how elections are run. It usually indicates who is eligible to vote, who can run, the voting process, as well as how votes are counted and finalized. These rules are typically laid out in the association’s governing documents. However, state laws also impact the process, particularly in terms of handling ballots, sending out notices, and election timelines.

In general, voting happens when:

• A new board is elected.
• A special assessment or rule change needs approval.
• An amendment to the governing documents is proposed.

Homeowners usually have one vote per unit, though this can vary in associations with weighted voting structures.

HOA Proxy Voting Rules: Can You Vote Without Being There?

Not everyone can attend the annual meeting in person. That’s where the proxy voting rules come in. A proxy is when one homeowner authorizes someone else, such as another member or even the board, to vote on their behalf.

There are usually two types of proxies:

1. Directed proxy – The homeowner specifies how the proxy holder must vote.
2. General proxy – The proxy holder can vote however they choose.

Some states have strict rules around proxy use. For example, in California, HOAs are required to allow for secret ballots instead of proxies for board elections. Meanwhile, Florida still permits proxy voting but places restrictions on how and when proxies can be used.

Regardless of the format, proxy forms must typically be signed, dated, and submitted prior to the meeting beginning.

What About Electronic and Mail-in Ballots?

Many associations now allow homeowners to cast their votes electronically or by mail. These options increase participation, especially in larger or more spread-out communities.

Some things to keep in mind:

• The governing documents must permit alternative voting methods.
• State laws may require associations to provide notice before electronic or mailed voting begins.
• Ballot secrecy must still be maintained, especially in board elections.

Always check your state’s current statutes, as requirements can shift from year to year.

State-by-State Look at HOA Board Voting Rules

HOA board voting rules vary from one community to another. Let’s break down how some key states handle board elections and voting requirements:

California

California’s Davis-Stirling Act sets strict voting procedures. Board elections must use secret ballots with a double-envelope system, and proxies aren’t allowed. HOAs must give 30 days’ notice before mailing ballots and appoint an independent inspector to oversee the vote.

Florida

Florida law permits proxy voting in most HOA elections; however, proxies are only valid for 90 days and must be specific. Secret ballots are used only when more candidates run than open seats. State law also requires a quorum, with notices sent at least 14 days in advance.

Texas

In Texas, voting by absentee ballot or proxy is permitted unless restricted by the HOA’s rules. Homeowners must get at least 10 days’ notice before an election. Online voting is allowed with written procedures, and members can request a recount in close races.

North Carolina

North Carolina law allows voting in person, by proxy, or by written ballot. Proxies must be submitted in writing before the meeting. If the voting fails to reach a quorum, the HOA can hold a second meeting with reduced quorum requirements, depending on the bylaws.

Illinois

Illinois law ties voting power to unit ownership percentages. Proxies are allowed unless the governing documents say otherwise. Some HOAs use cumulative voting and allow mail-in ballots when outlined in the association’s rules.

Who Can Vote in HOA Elections?

Generally, any homeowner listed on the title deed has the right to vote, assuming they’re in good standing. However, associations can restrict voting rights for members who are:

• Behind on dues.
• In violation of community rules.
• Under a suspended membership for disciplinary reasons.

Make sure the association’s rules align with state laws—some states limit the board’s power to restrict voting rights.

Tips for Board Members and Homeowners

Whether you’re organizing an election or preparing to cast your ballot, there are a few best practices that can help make the process smoother and more transparent for everyone involved.

For Board Members

Board members have a responsibility to run fair and well-communicated elections. Here’s how they can uphold that duty:

• Start early: Don’t wait until the last minute to announce elections. Send notices to homeowners well in advance. Most states require at least 10 to 30 days’ notice before the distribution of ballots.
• Clarify the nomination process: Provide clear instructions for how homeowners can nominate themselves or others. Include deadlines, eligibility requirements, and any documents that must be submitted.
• Ensure fair vote collection and counting: In some states, like California, HOAs must appoint an independent inspector of elections. Even when not required, using a third-party service can add credibility and prevent disputes.
• Maintain proper records: Keep a log of ballots sent, proxies received, and votes counted. These records may be needed for legal compliance or to resolve disputes.
• Educate the community: Make sure members understand the voting process, from quorum requirements to vote counting procedures. A short FAQ on the website or included in a newsletter can go a long way.

For Homeowners

Homeowners play an essential role in shaping their HOA’s leadership and policies. Make sure your votes count by following these tips:

• Read all materials carefully: Look over the election notice, candidate bios, and instructions before casting your vote. If something is unclear, reach out to the board or management for clarification.
• Know your voting options: Depending on your HOA’s rules, you may be able to vote by mail, electronically, in person, or by proxy. Don’t assume that what worked last year still applies—rules can change.
• Verify your eligibility: Make sure your dues are current and that you’re in good standing with the HOA. Some associations may restrict voting privileges for accounts that are delinquent or have committed rule violations.
• Submit your vote on time: Late ballots or improperly completed proxies can be rejected. If you’re mailing in your ballot or giving it to someone else to submit, give yourself extra time.
• Attend the meeting if you can. Even if you vote by mail or online, showing up for the annual meeting allows you to ask questions, hear updates, and stay connected with your community.

When both sides—board members and homeowners—understand their roles in the election process, it fosters a healthier and more engaged HOA environment.

Cast Votes With Confidence

HOA elections can be more complex than they appear, especially with variations in state law and community bylaws. But once you know the basic HOA voting rules, along with your rights, you can vote with confidence.

Looking for effective and efficient solutions in managing your HOA community? Condo Manager offers a trusted and reliable community association management platform for self-managed associations and HOA management companies. Reach us online or call us today at (800) 626-1267 to learn more!

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Is day care in HOA allowed? Family-dominated communities usually find this service a necessity. But there’s no clear-cut answer to this question. Rules and regulations about day cares can be complex in some communities.

Do HOAs Restrict Day Care Businesses?

HOAs are designed to preserve the residential nature of neighborhoods. This usually involves ensuring a peaceful and harmonious environment for every member of the community. In some cases, running a business, including a home daycare in HOA, can conflict with this goal for several reasons:

Traffic and Noise Concerns

Home day care operations will usually have parents dropping off and picking up children constantly during the day. With the increase in foot and vehicle traffic, the quiet atmosphere that many residents expect in HOA communities may be broken. Moreover,  children playing or crying can be noisy and disturb those who live nearby.

Zoning and Residential Use

A lot of HOA communities have strict zoning law enforcement and residential use restrictions. However, a home child care service in homeowners association may be considered a commercial activity. This is usually not allowed based on the community bylaws. After all, such rules are created to ensure that homes are used as spaces to live in instead of conducting business.

Liability and Insurance Issues

HOAs that allow day care services may face liability risks. For example, if a child gets injured while on the property, the association might face legal and financial repercussions, especially if the homeowner doesn’t have enough insurance coverage.

Perception of Property Value

Many HOA board members stand by the notion that businesses such as day care services have a negative effect on property values. They believe potential disruptions from these establishments, like traffic congestion or noise, will deter potential buyers.

Allowing Day Care in HOA Communities

Not all HOAs in the United States prohibit or restrict day care services. Some places allow them under specific conditions. Usually, this would depend on the HOA’s governing documents that outline what is and isn’t allowed in the HOA community.

If your HOA allows day care services, here are some of the things that must be followed:

Obtaining HOA Approval

In cases where day care in an HOA is permitted, the homeowner who wants to offer this service must seek the HOA board’s approval. This process usually involves submitting a detailed proposal that outlines key details of the service, such as the number of children, hours of operation, and measures to mitigate noise and traffic.

Compliance with Local Laws

The HOA’s bylaws aren’t the only regulations you need to follow. Homeowners with day care services must also comply with local and state regulations. They must obtain the required licenses, follow zoning laws, and meet health and safety standards.

Limited Scope of Operations

Some HOAs may allow day care services as long as their operations remain small. The association may restrict it based on the maximum number of children or the number of hours the day care can run.

Impact Assessments

If your HOA allows day care services, they may also conduct regular assessments. These help evaluate how the establishment affects the community. Included in the assessments are traffic patterns around the area, the number of noise complaints, and feedback from residents around the day care.

HOA-Provided Daycare Services

In some communities, the HOA itself may offer daycare services for residents of the community. This arrangement provides several benefits:

Centralized Management

With the association running the daycare, it keeps control over the day-to-day operations. This helps ensure compliance with community and state regulations. On top of that, it also offers a cohesive solution for families who need such services.

Reduced Liability for Homeowners

Since the HOA oversees daycare services, it assumes responsibility for the facility, staff, and insurance. This arrangement helps mitigate any liability risk connected with a homeowner running a daycare in their home.

Convenience for Residents

If your HOA runs a daycare service, families looking for similar services will have less hassle. An HOA-provided daycare service eliminates the hassle of seeking external care, offering a local, easily accessible option for families. It greatly benefits busy parents, saving time and reducing travel concerns.

Enhanced Community Engagement

Having a day care in your HOA helps homeowners connect with their neighbors, especially families with kids with limited interactions. It reinforces community ties and promotes a sense of belonging. Furthermore, it makes your HOA community more appealing to families.

Support for Working Families

Having a reliable daycare service in your HOA community can be a game-changer for dual-income households or single parents. It gives them a sense of security, knowing their children have a place in the neighborhood where they are taken care of.

However, an HOA-managed daycare means the association must invest in facilities, qualified personnel, added HOA security guards, and insurance. This may present more expenses for the HOA and the homeowners themselves. With these in mind, the HOA boards must assess and decide whether the pros outweigh the cons.

The Role of State Laws and Regulations

Other than HOA policies, state and municipal regulations also indicate if an HOA or a homeowner can establish a day care service. Given this, homeowners or HOAs planning to offer this service need to navigate these additional legal layers to ensure full compliance.

1. Licensing Requirements: Many states in the United States require a license to operate daycare services. To apply for this, the homeowner or HOA must undergo background checks and acquire certifications in child safety and first aid.
2. Health and Safety Standards: Most states have laws that enforce strict regulations on health and safety standards, especially for daycare providers. These regulations usually cover everything from sanitation and food preparation to emergency preparedness.
3. Capacity Limits: State laws often limit the number of children who can be cared for in a residential setting. Exceeding these limits can result in fines or the revocation of licenses.

Child Care in the Community

Permitting services like day care in HOA will depend on established rules and standards at the community, municipal, and state levels. If your HOA plans on having one, you must understand and follow all the guidelines laid out. Through open communication and balancing the interests of all parties, communities can create an environment that supports both individual aspirations and collective harmony.

Condo Manager offers a top-of-the-line community association management platform for self-managed associations and HOA management companies. Reach us online or call us today at (800) 626-1267 to learn more!

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Political yard signs rules have been a touchy topic within homeowners associations — and for good reason. Residents will often want to show their support for their candidate of choice during election season. However, it can cause division and conflict within a neighborhood. In addition, it’s not exactly the most appealing ornament in a front yard. Can HOA ban political signs?

Political Yard Signs Rules: What Can the HOA Do?

Can HOAs prohibit political signs? Homeowners associations often have strict rules about what decorations and items they can place in their front yard. Usually, trash bins and unsightly equipment need to be hidden from view. Moreover, some HOAs even prohibit homeowners from adorning their yards with off-season holiday decor.

When it comes to political sign rules, though, things are a little more complex. A lot of homeowners argue that implementing political sign regulations can prohibit their freedom of speech. They argue it conflicts with the First Amendment. Are they right? Is the HOA violating the Constitution by imposing campaign sign rules? There are two main things to consider: State Law and the Governing Documents.

State Law

Some state laws protect people’s right to place political signs on their property. This includes everything from banners and flyers to posters. However, more often than not, states will allow HOAs to place reasonable restrictions on political signs. This means rules for placing political signs are not necessarily illegal.

For instance, while California law prohibits HOAs from banning political signs, they can employ political yard signs rules that outline what kinds of signs are allowed. Associations can prohibit signs made of building, decorative, or landscaping materials.

Moreover, they can dictate where the homeowners can post political signs. In planned communities, residents can typically post signs in yards, doors, windows, and the sides of their property. Meanwhile, condominium residents can post signs inside their windows and on balconies. They cannot, however, post signs on exterior doors, walls, and windows because those are considered common elements.

According to California law, HOAs may also prohibit non-commercial posters and signs over 9 square feet in size. Meanwhile, HOAs can limit non-commercial flags and banners to 15 square feet. They can also ban common area signs and signs with obscenity.

Given these regulations, it’s safe to assume that political yard signs rules do not necessarily violate the First Amendment as long as they’re reasonable. HOA board members should review state law and consult an attorney to make sure they’re not violating any laws.

Governing Documents

Homeowners associations often have architectural guidelines that dictate what homeowners can and cannot do with their property.  These guidelines preserve the community’s harmonious aesthetic and protect property values. Political signs are often an eyesore for many onlookers as they disrupt the community’s exterior facade.

For this reason, many HOAs will implement rules stating where and when homeowners may post political signage. The HOA has a right to enforce these rules so long as they do not violate state law. Thus, residents should review the governing documents before posting flyers or banners during election season.

On the flip side, HOA board members should also carefully review the governing documents before implementing policies regarding political signs. Homeowners may take legal action against the HOA if the board imposes a rule it has no right to.

What are Examples of Political Yard Signs Rules?

Homeowners associations have a variety of rules they can impose. Of course, they should review the governing documents and state law before implementing any of them. What political yard signs rules do they often use? Here are some common examples.

1. Number of Signs

Homeowners associations may limit the number of signs each home can have. Doing this prevents homes from being littered or overcrowded with political signs. It strikes a good balance between the freedom of self-expression and prioritizing community aesthetics.

2. Sign Placement

HOAs may indicate where homeowners can place their signs. Many associations allow them on front yards or front doors and windows. Typically, they place restrictions on how the signs are held up. Many will require residents to use ground-mounted signs instead of wall-mounted ones to preserve architectural uniformity.

3. Size of Signs

Homeowners associations restrict the size of each political sign allowed. Otherwise, even if an HOA limits signage to only one or two, homeowners may take advantage of the rule and post one massive billboard-sized sign on their front yard. Consider implementing a maximum size for each type of political sign — be it flyers, banners, flags, or posters. Large signs are not only aesthetically unappealing but they can also block paths or become safety hazards for the residents.

4. Posting Period

HOAs can restrict posting to only a certain period (e.g. during campaign or election season). Doing so allows the homeowners to show their support for their favorite candidate or political party without turning the community into an overly political neighborhood year-round.

It’s crucial to review the HOA’s governing documents and state law before implementing this, though. This is because some states prohibit HOAs from banning political signs within a certain number of days before and after election season.

5. Sign Materials

Homeowners can sometimes be overly enthusiastic when it comes to showing their support. Hence, they may build outlandish signs out of lights or concrete. These signs can not only be unsightly but may also disrupt the community’s architectural guidelines.

As a result, it may be wise to ban signs made of certain materials like concrete, greenery, lights, or balloons. The HOA may even provide a list of allowable materials such as cardboard, tarpaulin, or plywood.

6. Obscenity

HOAs may ban signs that feature obscene or offensive scenes and language. Doing so protects curb appeal and ensures no conflict arises between residents. Obscene signs can have more serious consequences such as monetary fines.

Striking a Balance

Homeowners associations can implement political yard signs rules without violating people’s rights to free speech. As long as they stick to reasonable restrictions that do not violate the law, political sign rules should be safe overall. However, it’s important to strike a balance and not prohibit political signs entirely. Otherwise, it can lead to complaints, conflict, and even lawsuits.

Condo Manager is a comprehensive HOA management software fit for both management companies and self-managed communities. Call us now at (800) 626-1267 or contact us online to get a demo!

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Are speeding tickets in HOAs allowed? Can homeowners associations regulate how fast you can go within the community? While HOAs can generally create and enforce rules, speeding is a little more complicated.

Can an HOA Issue Speeding Tickets?

Law enforcement is typically responsible for regulating traffic and issuing penalties for traffic violations on public roads. However, they are legally not allowed to control traffic on private roads. Controlling speeding within private community roads is often left to the homeowners association.

The association can regulate traffic by adding rumbles and speed bumps. It can also add an HOA speeding camera to catch offenders. Perhaps the most controversial tactic is the HOA’s ability to set speed limits. Yes, HOAs can impose and enforce speed limits, even if they are stricter than county limits. They can do this as long as the limits are considered reasonable. These rules are often found under the nuisance clauses within HOA governing documents.

Despite this power, many people still ask: can you get a speeding ticket in an HOA community? Generally, HOAs are not allowed to issue tickets for HOA speeding — at least, not how the police would issue speeding tickets. Instead, homeowners associations will treat speeding as a regular violation.

What About Private Officers?

Association board members may sometimes hire private guards or officers to issue speeding tickets in HOAs. However, only law enforcement has the authority to issue speeding tickets. Communities that ask private officers to issue citations may be at risk of liability. A resident or guest may sue the association for unlawful arrest.

In addition, private officers usually do not have the skills or experience to apprehend moving vehicles. Things could get messy if they do attempt to arrest someone driving. Overall, it’s best to leave issuing speeding tickets and arresting speeding violators to the police.

How Do HOAs Enforce Speeding Rules?

When a resident exceeds the speed limit, the HOA will enforce the rules using the normal violation process. Associations usually send notice to the violating homeowner and issue a warning.

On the second offense, the HOA may impose a monetary penalty. The association may also suspend the homeowner’s rights and privileges or, in extreme cases, file a lawsuit.

However, homeowners associations can only penalize homeowners if they have made the rules known. This makes posting visible speed limit signage very important to planned communities. Without them, the board may not have grounds to fine a homeowner.

Furthermore, associations generally need to allow residents to be heard before they issue penalties. HOAs often hold a hearing before the board (or a committee) where the accused may present their case.

What About Violating Guests?

Homeowners are not the only ones who use private roads. Guests can also drive along these roads and violate the community’s speeding rules. However, visitors are not subject to the community’s CC&Rs. How can an HOA enforce the rules if they don’t have authority over guests?

Firstly, it’s important to check the governing documents. Some governing documents allow the board to impose penalties on the homeowner for guest and tenant violations, passing the burden of responsibility on to the actual HOA member.

State law may also address this issue. In California, a similar rule exists, allowing associations to penalize homeowners for their tenants’ or guests’ driving violations.

No Authority Over Public Roads

It may be tempting to penalize the residents for violating parking rules and speed limits on public roads adjacent to HOA property. However, associations typically do not have authority over public roads. They cannot install speed bumps, set limits, or impose fines for speeding on these pathways. Instead, the HOA should pass the issue to local law enforcement.

How to Keep Speeding to a Minimum

While associations cannot issue speeding tickets in HOAs, they can enforce the speed limit in other ways. Here are some ways boards can limit the number of speeding violations in their community.

1. Post Signage

Speed limits must be communicated with the community — that is a rule. Otherwise, how would homeowners know what not to exceed while driving to and from their homes? Post large, visible signs wherever possible to remind the residents.

In addition, HOAs can also post signs that support the speed limit, such as “Children at Play” or “Pedestrians Crossing.” These signs are often enough to deter residents from speeding because they know the risks.

Finally, use standard formats and proper placement when posting signs. Local authorities may sometimes assist with traffic violations but may be unable to do so if the signage is incorrect.

2. Send Reminders

Apart from signs, HOAs may also periodically send emails to residents to remind them of the rules. Board members can also use other communication channels, such as their community website, social media page, or newsletter, to limit violations.

3. Install Rumbles and Speed Bumps

Rumbles, speed bumps, humps, and cushions are effective ways to reduce speed and limit traffic accidents. If the community does not already have these, consider asking a civil engineer to identify the optimal places to install them.

HOAs may also ask the local municipal department to abide by local building ordinances and codes.

4. Use a Speed Camera

An HOA speed camera is a good way to deter residents from speeding. It may be expensive, but it can help the board catch violators and enforce the rules consistently. Moreover, they can give the board hard evidence of the violation if a homeowner contests the penalty. Install them strategically to record speeds, license plates, dates, and times.

5. Hire Traffic Officers

Large gated communities may want to hire private traffic officers to record speeding cars. These officers cannot issue tickets but can report violations to the board.

A Serious Problem

Speeding is dangerous regardless of where it happens. While associations cannot issue speeding tickets in HOAs, they can regulate traffic rules and impose fines. Board members should also take a proactive approach and reduce the likelihood of speeding within the community to prevent accidents.

Condo Manager is an effective community management tool that helps homeowners associations and management companies streamline their operations. Call us now at (800) 626-1267 or contact us online to book a demo!

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Solar panels are an eco-friendly and affordable energy source homeowners can use to power their homes. However, while they provide many benefits, installing solar panels in HOA communities can be tricky. Homeowners must understand state law and follow specific rules to avoid being penalized by the HOA.

Solar Panels in HOA: Do I Need HOA Approval for Solar Panels?

First things first: can an HOA deny solar panels? If you’ve lived in a planned community before, chances are you know the consequences of making architectural changes without HOA approval. Often, it results in penalties and having to remove the thing you’ve already constructed.

With that in mind, are there rules for solar panels for homeowners association communities? Can the Declaration of Covenants, Conditions, and Restrictions (CC&Rs) prohibit them entirely? Unfortunately, this question has no straightforward answer as it depends on the HOA’s location. Certain states have laws that limit an HOA’s ability to impose restrictions on solar panels. Meanwhile, some states have no such laws and provide the HOA free rein.

In addition, it’s important to review the governing documents to verify precisely what the HOA can and cannot allow. These two factors—state law and the governing documents—determine whether homeowners can install HOA solar panels.

HOA Solar Law

As of the time of writing, no federal law protects homeowners’ rights to install solar panels in HOA communities. In 2009, the American Clean Energy and Security Act aimed to do just that on a national level. Homeowners associations would not have been able to enforce rules that prohibited solar panel installation. However, it did not pass.

As such, homeowners must turn to state solar access laws for legal protection. Two solar access rights protect people’s ability to install solar infrastructure: solar access laws and easements.

Solar Access Laws

In some states, solar access laws limit restrictions on installing HOA solar panels. This means that, legally, the association cannot prohibit homeowners from installing solar infrastructure on their property. However, these laws still allow HOAs to restrict the way homeowners install their solar panels.

For example, the homeowners association might require flush-mounted panels and prohibit ground-mounted solar panels. Some HOAs may also prevent homeowners from installing panels on rooftops visible from major roads. These rules preserve the HOA’s aesthetic uniformity and enhance curb appeal. However, they also make installation costly and cumbersome for many citizens.

Regardless, homeowners should check the specific solar access laws in their state. Regulations may vary as some states have more exhaustive laws than others. For instance, California has enacted a Solar Rights Act that limits the authority of HOAs to prevent solar installations. The Solar Shade Control Act also prohibits tree branches from casting shades over solar panels.

Meanwhile, the Texas Property Code Section 202.010 allows HOAs to regulate where and what kind of solar panels homeowners can install. Homeowners associations can also prohibit solar devices during the development period of a residential neighborhood with less than 51 units.

Solar Easements

Laws on HOA solar infrastructures protect your installation rights, while solar easements safeguard people’s right to access sunshine. If the state has solar easement regulations, homeowners can ask their neighbors to limit obstructions to sunlight. They can negotiate anything that might cast shade on their solar panels, such as trees and sheds.

However, solar easements are considered a voluntary act. They are not considered law, so they must be done in writing. Homeowners must write a thorough description of where the easement must exist. It must include the dimensions of the easement, including height restrictions. In addition, solar easements may consist of termination conditions, compensation for easement maintenance, and fees for easement violations.

Exceptions to Solar Laws

Most solar access laws include exceptions to the rule. For instance, historic districts can usually reject solar panel infrastructure as they can change the neighborhood’s notable character. However, some landmark districts may still allow solar panels if they’re hidden from public view.

As a homeowner, reviewing the solar access laws and exceptions in your state is vital. The rules may vary per location, so it’s good to familiarize yourself with local laws before you install solar energy devices.

No State Protections: Can You Still Install Solar Panels?

If you live in a state without solar access laws, you can still use solar technology. It’s worth noting that while some locations don’t have state-wide legislation, many towns and cities still have local policies that protect homeowners. Look into these policies and ask a lawyer to help you understand what you can and cannot do.

Apart from this, it’s best to check your HOA bylaws and CC&Rs to understand the association’s rules. Many will allow solar panels as long as they follow specific guidelines. However, if the HOA prohibits solar devices entirely, it may be worth convincing the board why solar panels benefit the community. Solar panels allow people to save money, ultimately reducing the number of delinquencies. Moreover, they increase property values and positively impact the environment.

If others in your community share your sentiments, consider banding together and convincing the board as a group. With enough people on board, the HOA may even be able to amend the governing documents to allow solar panels.

Some homeowners associations may be okay with alternative technologies, such as solar shingles, if all else fails. This will provide some of the benefits of solar panels without significantly impacting neighborhood aesthetics.

How to Get Permission

Even with state laws in place, homeowners association solar panels can still be restricted by most HOAs. As long as the restrictions are reasonable and given authority by the governing documents, the HOA can still control what homeowners can do.

Typically, the HOA will have an application and approval process in place. Homeowners will need to submit a detailed application for their desired solar installation, which must follow the restrictions within state law and the governing documents. The Architectural Review Committee (ARC) will then review these architectural requests and have the board approve them.

Undergoing this process may be difficult as solar installations are technical and often require extensive knowledge of the technology. Hence, it may be helpful to gain assistance from your solar panel provider. Many solar panel companies assist homeowners in making sure their purchases are in line with HOA guidelines.

Good for Everyone

Solar panels in HOA communities are good for everyone. They provide financial and environmental benefits for residents and homeowners associations. However, HOAs may still place certain restrictions to preserve aesthetic appeal. Understand state law and your HOA’s rules before installing solar devices.

Condo Manager is a HOA management software streamlining operations for self-managed communities and HOA management companies. Give us a call at (800) 626-1267 or reach out to us online to book a demo!

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No matter how pretty or well-maintained a community is, improper or haphazard parking can hamper an HOA’s curb appeal. Poor parking habits can also obstruct entrances and roads, inconveniencing the neighborhood’s residents. For these reasons, communities should enforce proper HOA parking rules.

What HOA Parking Rules Should You Have?

If you live in an HOA, you might know that parking issues in neighborhoods can cause many headaches. Homeowners may buy too many cars than their garage can fit. Meanwhile, some homeowners might not even have a garage to begin with. They might park their cars on curbs or use other people’s parking spaces.

These issues make the HOA look unkempt and can also be a source of conflict within the community. Hence, the HOA board should implement a few HOA parking rules to maintain order. What HOA driveway rules or common area parking rules should you have? Here are some things to consider.

1. Permitted Vehicles

Many homeowners associations will restrict the type of vehicle that can enter the premises. For example, it may be wise to prohibit commercial vehicles, boats, trailers, and RVs. These are often too bulky to fit well in the common areas or parking spaces. Moreover, they may be unappealing, which can harm curb appeal.

2. Parking Time Limit

There are many overnight parking issues in HOA communities. Some homeowners may even abandon their vehicles in a common area or shared parking space. To prevent these issues, HOAs can impose a time limit on how long a homeowner can park their car somewhere other than their property.

For example, an HOA may only allow cars to park in guest parking lots for one or two days. Meanwhile, other communities may allow recreational or commercial vehicles to park for 24 hours. In some HOAs, the board may implement window hours for particular spaces. For instance, the HOA may allow vehicles to park in the guest parking lot only from 8:00 a.m. to 8:00 p.m.

3. Parking Locations

It can be hard to regulate parking locations if an HOA is not a gated or private community. Nonetheless, if the HOA can regulate parking locations, they may allow or disallow cars from parking in the driveway. Some communities might also have HOA guest parking rules that indicate where visitors can park.

However, keep in mind that homeowners associations generally do not have authority over public roads. Hence, they cannot penalize homeowners for parking violations on government-maintained roads. On the other hand, HOAs mostly have control over private streets as long as the rules do not conflict with state law or the governing documents.

4. Number of Cars

Generally, homeowners associations cannot dictate how many cars a resident can own. However, they may be able to dictate how many cars they can park within the neighborhood. Many HOAs restrict the number of allowed cars to two, compelling homeowners to find other parking spaces for their extra cars.

How to Enforce an HOA Parking Policy

HOA parking enforcement can be tricky, mainly because the board can’t always track the parked cars in the community. Plus, homeowners do not always comply with the rules even when aware of them. How should the board enforce the homeowners association parking rules? Here are some guidelines for your HOA.

1. Update the Residents

It’s crucial to update the residents on all the existing HOA parking rules. The HOA board should notify them by posting the rules on social media or sending them through mail or email. The HOA should post the rules there if there is a community bulletin board or website. It might be helpful to include the rules in the HOA’s welcome packets for new residents.

2. Post Signs

HOAs should post clear signs around the community to remind the residents of the parking rules. Post these in places where people often park, like guest parking lots or curbs. Moreover, remember to paint fire lanes red so the residents know not to park in those spots.

3. Implement Guest Registration

HOAs can have guests register for parking to prevent overcrowding and abandoned cars. This is especially useful for condominium communities or mixed-use associations. Consider issuing parking permits to make it easy to track guest vehicles. It’s also a good idea to use an online registration system so guests can track their parking duration and how much time they have left.

4. Issue Violation Notices

Homeowners who violate the parking rules should receive an HOA parking violation notice. This is often enough to warn the resident of the violation and prevent repeat offenses. It also allows the residents to fix their mistakes before things escalate.

5. Issue Fines or Revoke Privileges

HOAs can penalize habitual offenders by issuing fines or revoking the homeowner’s parking privileges or right to use certain amenities for a period of time.

6. Tow Vehicles

Homeowners associations may tow vehicles that violate the parking rules. However, make sure this is permitted by state law and the governing documents. For example, HOAs in New Jersey might need to hire a towing company as required by the Predatory Towing Prevention Act.

It’s also important to notify the homeowner properly and inform local traffic law enforcement before towing the vehicle. Without proper authorization and procedure, the HOA may get into a lawsuit over illegal towing.

Remember to use this method only as a last resort. Towing can be especially aggravating for homeowners, which can cause more tension within the community. It’s also an expensive enforcement method as the cost of towing can be high.

Frequently Asked Questions

Can homeowners associations charge guest parking fees?

Yes, some homeowners associations charge guest parking fees. It’s a valuable tool to prevent overcrowding, mainly if the HOA has limited parking spaces. However, this should not conflict with any provisions in state law or the governing documents.

Can HOAs issue parking tickets?

In most cases, HOAs cannot issue parking tickets like law enforcement. However, they may use the documented rule enforcement process, including fines for parking violations.

Make HOA Parking Rules Enforcement Easier

Homeowners associations must create reasonable HOA parking rules that maintain order and curb appeal. They should also take every measure to inform the community of the rules and adopt a fair enforcement process.

Do you need help with enforcing the rules? Condo Manager is an HOA management software that makes violation management much easier. Dial (800) 626-1267 or contact us online to request a demo!

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Can an HOA restrict security cameras? This is one of the most common questions homeowners ask. Planned communities are known for having stringent rules about what residents can and can’t do. When it comes to security cameras, though, the answer isn’t always straightforward.

Can an HOA Restrict Security Cameras?

Security cameras have become widely accessible over the past few decades. Compared to the ones that came before, security cameras nowadays are smaller, easier to install, and more versatile. Thanks to Internet capabilities, owners can also access footage through smart devices.

Given the advancement of home security tech, it’s no surprise that many homeowners find security cameras an easy investment. After all, security cameras can help deter crime and catch footage of criminal acts. Surveillance cameras have become very useful to homeowners, with porch pirates still a widespread problem in the United States.

However, security cameras aren’t always allowed in community associations. Condominiums and HOAs typically have rules restricting security cameras, even if owners argue that they intend to install them on private property.

Three key considerations when installing security cameras in HOAs are state and local laws, the association’s governing documents, and the reasonable expectation of privacy.

State and Local Laws

Homeowners and HOA boards should first consider state and local laws. The law prohibits associations from banning security cameras in some states and local areas.

One example is Texas. According to Texas Property Code Section 202.023, a property owners’ association may not prevent an owner from installing security measures, including a security camera. However, the provision doesn’t apply to some types of condominiums and property owners’ associations.

In general, though, associations can still regulate the appearance and placement of the cameras. Since this largely depends on the association’s location, it’s best to consult a lawyer to confirm.

Check Governing Documents

The next thing homeowners and HOA boards should consider are the governing documents. More specifically, an association’s CC&Rs should outline the rules concerning security camera installations.

Some associations’ CC&Rs explicitly restrict security cameras, mentioning them by name. However, security cameras more often than not fall under the scope of an association’s architectural guidelines. These guidelines typically prohibit owners from making architectural changes or improvements without the HOA’s approval.

Reasonable Expectation of Privacy

Finally, homeowners and HOA boards should consider the residents’ reasonable expectation of privacy. This means that the HOA nor its residents can position their cameras so that they point to spaces where people expect privacy. Examples include windows into a neighbor’s home and backyards.

Can HOA Ban Security Cameras?

Whether or not an HOA can ban security cameras depends on state/local laws and the association’s CC&Rs. As discussed above, state and local laws may prevent an HOA or condominium from prohibiting security cameras altogether. Moreover, the association’s governing documents should indicate its policies for security camera installation. At the very least, the HOA’s architectural standards should cover it.

Can HOA Restrict Security Surveillance in Common Areas?

An HOA can prohibit homeowners from installing security cameras in common areas. Common areas are shared spaces, so no single homeowner or group of homeowners should be able to monitor them through cameras.

While an HOA isn’t typically required to install security cameras in common areas, it may choose to do so. The HOA board must consider some liability involved here, though. The HOA must not place them in private areas, such as shower rooms and bathrooms. Cameras should also never point at places where people have a reasonable expectation of privacy, such as windows and backyards.

HOA Security Camera Policy

If the HOA does install cameras in common areas, it should create a security camera policy that considers the following points:

• The purpose/objective of the cameras
• The scope of the security cameras
• What to do with the footage
• Where to store the footage (never on personal devices)
• The request process if someone needs the footage for evidence
• Who can view the footage (it’s best to limit this to key people only)
• Duration of storage before destroying it
• The placement of the security cameras
• Aesthetics
• A maintenance plan for the cameras, including software updates

Board members should make sure to notify residents of this policy. The policy should also align with federal, state, and local laws on privacy, surveillance cameras, audio recordings, and footage. Lastly, it’s best to post signs indicating a security camera is present in common areas. This way, people know they’re potentially being recorded.

Can an HOA Force You to Remove Security Cameras?

If an owner installs a security camera improperly or without the HOA’s approval, the HOA may ask the owner to take it down. In general, associations can ask owners to reverse or remedy anything that violates community rules. This includes any breach of security camera policies or architectural guidelines.

Again, security cameras may fall under an association’s architectural rules. If an owner makes an architectural change without getting the HOA’s approval, the board may force the owner to undo the change. In this case, it means removing the security camera at the owner’s expense. The owner may even need to remove the camera and apply for architectural approval before reinstalling it.

Therefore, if homeowners don’t want to waste time and money undoing unauthorized changes, they should follow the association’s requirements and procedures. In doing so, owners can even avoid potentially incurring violation fines.

Allowing Owner-Installed Security Cameras

An HOA or condo association can permit the installation of security cameras on private property. However, to ensure uniformity and maintain property values within the community, an association should regulate two things: appearance and placement.

• Appearance. The design of owner-installed security cameras should stick to the community’s aesthetic. Nothing that stands out too much or doesn’t align with the rest of the neighborhood’s appearance. Fortunately, security cameras come in all shapes and forms nowadays. As such, owners shouldn’t have a hard time fulfilling this requirement.
• Placement. In addition to upholding neighbors’ reasonable expectation of privacy, an HOA may also wish to regulate the exact placement of the security camera. This helps make sure that cameras aren’t too obtrusive.

Can an HOA Restrict Security Cameras? Answered!

Security cameras offer many benefits, but they don’t always go hand in hand with homeownership in HOA communities. Residents should understand that HOAs and condos have rules that can impede their ability to decorate or change their homes as they please, including the installation of security cameras. However, such rules exist to enhance curb appeal and protect property values.

Is your association having trouble keeping up with architectural requests and violations? Condo Manager is the solution. Call us today at 800-626-1267 or contact us online for a free demo!

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Homeowners should familiarize themselves with the most common HOA violations. In doing so, they can take the proper precautions to avoid committing these violations, thereby protecting themselves from potential penalties. It also saves their HOA the headache and contributes to a better community.

Common HOA Violations That Homeowners Commit

Homeowners associations are known for their many rules and regulations. When a resident breaks a rule, it results in a violation, which comes with certain penalties. These rules, though, can vary from one community to another. That said, some violations happen more often than others.

Here are the most common HOA rules violations that homeowners should know about.

1. Architectural Changes

Perhaps one of the most common HOA violations is a violation of architectural standards. An HOA typically has architectural guidelines in place to maintain the aesthetics of a community. For example, an HOA may prohibit owners from painting their homes a certain color or require owners to stick to a specific design scheme.

Additionally, many associations require owners to seek permission from the HOA before making any architectural modifications or improvements. Even something as trivial as changing a door could require approval from the HOA. If an owner breaks the architectural guidelines or doesn’t seek approval first, the HOA may force them to reverse the unauthorized changes at their own expense.

2. Landscaping

Most associations, especially single-family communities, have landscaping rules that owners must follow. These can range from requiring owners to trim their lawns regularly to having a pre-approved plant palette. As with architectural rules, landscaping rules aim to maintain a certain aesthetic in the community. They also ensure that homes look clean and well-kept.

3. Exterior Storage

Sometimes, a homeowner will want to build an external shed or a detached garage. Exterior storage, though, is likely something that an HOA regulates, too. Before owners commence a shed project, they should check their HOA rules. Many HOAs prohibit exterior storage altogether, while others have design or placement requirements.

4. Rentals

One of the top HOA violations across the board involves rentals. Many associations prohibit or restrict rentals in the community.

Such a policy aims to maintain the quality of life within the neighborhood. After all, rentals, especially short-term rentals, can interfere with a community’s security and perceived luxury. Additionally, it’s hard to run an HOA that doesn’t primarily consist of resident-owners.

5. Noise

Peace and quiet are things that many homeowners value in an association. This is why most HOAs have rules that limit noise within the community. Unfortunately, due to ignorance of the rules or a general lack of concern for their neighbors, countless residents still consistently break their HOA noise restrictions.

6. Pets

One of the most common HOA violations has to do with pets. Condominium associations, in particular, tend to restrict pets because of the high number of shared spaces within the development. Plus, with units so close to each other, it’s hard to ignore the sound of barking or howling dogs in the middle of the night. While some HOAs only limit the number or types of pets owners can keep, others ban them altogether.

7. Vehicles

It’s not unusual for an HOA to have restrictions on vehicles. While sedans and SUVs are typically allowed, many associations draw the line at commercial vehicles, trucks, boats, and RVs. The reasoning behind this kind of rule is simple. Such vehicles tend to be large and unsightly, so visitors and potential buyers may get turned off when they see them parked in a driveway or on the street.

8. Parking

Speaking of vehicles, parking restrictions are also often violated by residents. Parking rules can vary depending on the association. Some require owners to keep their vehicles parked in their garage, while others allow vehicles in the driveway. Most associations also have overnight parking rules for guests.

Regarding street parking, though, it generally depends on the HOA’s authority. Associations typically have control over private streets, i.e., streets that they own and maintain. However, the authority of public streets usually rests with the local government.

9. Trash

Some of the most common trash rules include bin placement, bin dimensions, and timing rules. If an owner, for example, leaves their trash out on a Tuesday night instead of the permitted Wednesday night, they have violated a rule. Again, the purpose of such a rule is to maintain cleanliness and the visual appeal of the association.

10. Holiday Decorations

Many associations also have rules regarding holiday decorations. For example, an HOA may only have a window or timeframe for owners to put up decorations. Once that window closes, owners must take down their decorations or risk a penalty. These rules can also ban offensive or vulgar decorations that are too noisy and flashy.

11. Commercial Use

It’s hard to put together a list of common HOA violations without mentioning commercial use restrictions. More often than not, an HOA only allows owners to use their homes for residential purposes. When an owner converts their home into a business or commercial establishment, it results in a violation.

Of course, it’s different when an owner has a home office. Associations typically permit that, as it’s not as invasive. For instance, an owner who sells merchandise or operates a tattoo parlor from their home will likely disrupt the community’s peace, as either option would see a dramatic increase in vehicle and foot traffic.

12. Fencing

While white picket fences are a traditional part of the American dream, they might not always align with an HOA’s rules. Many associations have restrictions concerning fences. For example, one HOA may have a height requirement or limit, while another may only allow certain materials for fence construction.

13. Social Gatherings

An HOA might organize the occasional social event occasionally, but that doesn’t mean homeowners can, too. Some HOAs have rules limiting an owner’s ability to throw a party, such as permitting only a set number of guests, restricting guest parking, and prohibiting excessive noise.

Frequently Asked Questions

Are HOA violations legal and enforceable?

Whether or not HOA rules or violations are legal and enforceable depends on state laws and the HOA’s governing documents. More often than not, state laws give HOAs the authority to enact and enforce rules. The same authority may also be found within the CC&Rs and bylaws.

Remember, though, that certain state or local laws may clash with an HOA’s rules. For instance, an HOA in California may not prohibit owners from keeping at least one pet because that conflicts with Civil Code Section 4715. Because laws differ, homeowners should check their state and local laws to know their rights.

Who checks for HOA violations?

Typically, inspecting for violations and enforcing the rules falls on the HOA board’s shoulders. However, in some communities, a separate committee may hold this responsibility, with the board acting as the final decision-maker. If an HOA is professionally managed, the manager may perform inspections to ensure rule compliance.

How do I know if I have a violation?

A homeowner usually receives a letter from the HOA informing them of their violation. This letter typically contains information about the violation, including the specific rule that was violated, an opportunity to be heard, and relevant penalties the violation potentially carries.

What happens if a homeowner violates the rules?

If a homeowner violates the rules, they can face several possible consequences. These consequences can differ from one association to another. More often than not, though, they involve monetary fines, a suspension of privileges, or even legal action.

Why did I get a violation, but my neighbor didn’t?

Homeowners associations must enforce the rules reasonably, fairly, and consistently. Selective enforcement makes an HOA vulnerable to liability. It also questions the board’s credibility and can render some rules void.

That said, homeowners shouldn’t jump to or draw conclusions without evidence. If an owner suspects they are being treated unfairly, it is best to take it up with the HOA board or community manager. It is possible that there was simply a misunderstanding.

What happens when I get an HOA violation?

A homeowner who receives a violation letter typically has a chance to attend a disciplinary hearing. Many states even require HOAs to allow owners to be heard. At this hearing, owners can argue their side, and the board will also present its case. From there, the HOA board will decide whether to pursue disciplinary action.

How do you get around an HOA?

Unfortunately, unless a rule conflicts with the law, it is virtually impossible to get around it. A homeowner may contest a rule and present evidence supporting their case at the disciplinary hearing. However, aside from selling their home, there is no way to leave or get around an HOA. Homeowners agree to fulfill certain obligations, including following the rules, when buying a home within the community.

Are HOA board members exempted from the rules?

No, board members are bound by the same rules as other homeowners. Just because a board member is in a position of authority doesn’t mean they can get away with a violation scot-free. The rules and respective punishments apply to board members all the same. They don’t receive special treatment.

Preventing Breaches

It is important to know the most common HOA violations that homeowners commit. This way, owners and residents can arm themselves with the right knowledge and avoid making the same mistakes. Considering violations can lead to fines and even legal action, it is well within owners’ best interests to keep up.

Managing violations can come as a challenge for even an experienced HOA board. With Condo Manager, though, it becomes a breeze. Call us today at (800) 626-1267 or contact us online to book a demo!

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In planned communities, HOA fences have become a popular topic of discussion. While homeowners may feel it is their right to put up a fence any time they want, it’s not so simple when an HOA is involved. There are rules that homeowners must take into account. Sometimes, HOAs even prohibit fences altogether.

Why Are HOA Fences Regulated?

The primary objective of a homeowners association is to protect property values in the community. One way it accomplishes this is through the enforcement of architectural rules. Architectural rules cover many elements, including home exteriors, sheds, driveways, and roofs. They can even cover fences.

It is not uncommon to find HOA fence restrictions in a community’s governing documents, especially in single-family neighborhoods. These restrictions seek to promote consistency in the design and character of the homes in the association. When homes look uniformly and aesthetically pleasing, their property values tend to increase thanks to a boost in curb appeal. The community can also market itself better to potential buyers.

What Happens If You Put Up a Fence Without HOA Approval?

The chief consequence of erecting an unapproved fence is its removal. Homeowners may feel tempted to bypass HOA rules and put up a fence without securing permission from the board or architectural committee. This will only result in trouble, though.

Apart from being asked to remove the fence, homeowners may also face certain penalties. Putting up an unapproved fence is typically a violation of the rules, which may carry monetary fines. In some cases, an HOA may even fine a homeowner for every day the fence remains up.

As such, homeowners should aim for an HOA-approved fence. In doing so, they can avoid the violation strike and fine. They can also avoid the hassle of putting up and tearing down a fence, along with the time and monetary expenses that come with it.

Common HOA Guidelines on Fences

Fence rules usually fall under an association’s architectural guidelines. Therefore, homeowners must be prepared to go through the application process when seeking HOA-approved fencing. This typically means filling out paperwork, submitting supporting documentation (blueprints, design features, etc.), and waiting for the board’s decision.

To make the process smoother, homeowners should familiarize themselves with the fence rules in their HOA. While the rules on HOA fences can vary from one community to another, some are more common than others.

1. Setback

A setback is the required distance between a fence and a property line. Apart from HOA-mandated setbacks, there may also be local ordinances that require owners to install fences a certain distance from their property line. Because it’s difficult to determine property lines by looking at the lawn, homeowners should check their community plat or property survey.

2. Height Requirement and Restriction

Most associations require fences to meet a certain height or never go beyond a certain height. For example, an HOA may mandate that fences stand at least 6 feet. It is also common for HOAs to impose a limit on the width of individual slats. More often than not, such requirements concern aesthetics and visibility. If fences are too high, they may obstruct views of the neighborhood.

3. Design Requirement

Every community has a personality or style, and homes must match this in terms of design. After all, a futuristic fence would look out of place in a community filled with colonial houses. That is why fences in HOAs must typically follow the neighborhood’s aesthetic. In addition to the style, associations may also regulate the color scheme of fences.

4. Material/s Used

Another thing associations may regulate is the material homeowners use to construct fencing. Some HOAs prohibit homeowners from using certain materials when building fences, while others are much looser in their material requirements. It depends on the association.

5. Licensed Contractor

Some owners might want to construct their fences themselves, but it is essential to review the HOA’s rules first. Some associations require homeowners to hire licensed contractors for architectural improvements or modifications. This is mainly due to liability and zoning concerns, as contractors are more adept at construction and aware of local laws. There may be city or county permits that must be secured in addition to an HOA fence permit.

6. Maintenance Obligations

In HOA communities, homeowners must fulfill certain maintenance obligations. These obligations extend to fences as well. For example, an association may require homeowners to clean and even repaint their fences every X number of days or weeks.

Frequently Asked Questions

Here are the answers to the most frequently asked questions about HOA fences.

Can an HOA Prohibit Fences?

An HOA not allowing fences is not uncommon. Countless associations prohibit homeowners from constructing fences. However, whether or not a particular HOA has this power depends on state laws and their governing documents.

Some state laws prohibit HOAs from banning fences altogether. One example is Texas. In 2022, the Texas government passed a law prohibiting associations from enforcing a restrictive covenant that prevents owners from adopting security measures, including installing a perimeter fence.

Homeowners should also ensure that fence restrictions exist in the governing documents of their HOA. If the restrictions are absent in the governing documents, then the HOA may not have the power to enforce them.

What Is the Legal Height of a Fence Between Neighbours in an HOA?

Most fencing laws and ordinances are broad or unspecific. However, local laws often limit residential artificial fences to 4 feet in front yards and 6 feet in backyards. That being said, it depends on the location. Homeowners should check their local laws as well as their HOA’s rules.

Who Owns the Fence Between Two Properties?

Fence laws can vary from one state to another. In general, though, two homeowners who share a fence (called a boundary fence) also share ownership over it. That means they also share the maintenance obligations related to that fence. If a homeowner wishes to retain ownership of a fence, it is important to allow a setback.

How Do I Get Around HOA Fence Rules?

The short answer is you don’t. Unless an HOA’s fence rules are illegal or unenforceable, homeowners must follow them. Homeowners enter an agreement with their HOA the moment they buy their house. This agreement legally binds homeowners to the covenants and rules of the association.

Can My HOA Force Me to Take Down My Fence?

Yes. If the fence violates the HOA’s rules or was installed without permission, the HOA can force a homeowner to remove the fence. Removing the fence also comes at the expense of the owner. This is why homeowners need to review their governing documents first and follow the rules of the HOA.

Don’t Be Afraid to Ask for Help

Homeowners may find it tricky to navigate the rules surrounding HOA fences. Fortunately, they can ask for help from their HOA board or the community manager. It is always better to seek advice than to act without guidance. In doing so, homeowners can avoid violations and the related costs that come with them.

HOA management software makes violation tracking and communication easier for everyone. Get the best in the industry with Condo Manager. Call us today at (800) 626-1267 or contact us online to request a demo!

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